Exhibit Booth Packages
Exhibitor Prospectus: Click here to download the Exhibitor Prospectus.
WHY EXHIBIT?
Purchase an exhibitor package today! Don’t miss this unique opportunity to position your company in the heart of public sector procurement and purchasing and capitalize on face-to-face contact with your key audience! As an exhibitor you can maximize networking opportunities and:
- Launch and demonstrate new products and services.
- Increase your company’s profile and build relationships with key decision makers.
- Utilize increased 2012 conference seating capacity and comfortably conduct small meetings.
- Engage with a more captive audience at your booth; the 2012 Expo floor plan will be split into four industry specific quadrants. Click here to view the floor plan.
Also, take advantage of increased networking opportunities — multiple food and beverage areas are included in the 2012 Expo floor plan. In addition, we have several organized conference events planned in the Expo Hall, including:
- General Welcome Reception on Tuesday, June 26th.
- Continental Breakfast on Wednesday, June 27th.
- Community-Focused Reception on Wednesday, June 27th.
EXHIBIT BOOTH PACKAGES
To learn more about Exhibit Booth Packages, please click here to download the Exhibitor Prospectus.
| Tabletop Package* |
Early Bird |
Advance |
through 3/28/12 at 5pm EST |
3/28/12 5:01pm – 6/20/12 at 5pm EST |
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| Veteran | $500 |
$700 |
| Non-Profit | $600 |
$750 |
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* The Tabletop Package is available to Veteran-Owned companies ONLY. * Non-Veteran companies are not eligible to purchase the Tabletop Package. * Pop-up displays are NOT allowed in tabletop booths. * Due to the limited number of tabletops available in the Expo Hall each company may only reserve one tabletop. |
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Includes:
| Standard Booth Package |
Early Bird |
Advance |
through 3/28/12 at 5pm EST |
3/28/12 5:01pm – 6/20/12 5pm EST |
|
| Veteran | $1,475 |
$1,775 |
| Non-Profit | $2,940 |
$3,490 |
| Government Agency (Federal, State, Tribal) | $3,550 |
$4,050 |
| Non-Veteran/Large Business | $3,700 |
$4,250 |
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Includes:
| Silver Booth Package |
Early Bird |
Advance |
through 3/28/12 at 5pm EST |
3/28/12 5:01pm – 6/20/12 5pm EST |
|
| Veteran | $3,375 |
$4,475 |
| Non-Profit | $4,440 |
$5,490 |
| Government Agency (Federal, State, Tribal) | $5,600 |
$6,600 |
| Non-Veteran/Large Business | $8,600 |
$10,600 |
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| Gold Booth Package |
Early Bird |
Advance |
through 3/28/12 at 5pm EST |
3/28/12 5:01pm – 6/20/12 5pm EST |
|
| Veteran | $8,425 |
$9,525 |
| Non-Profit | $9,490 |
$10,540 |
| Government Agency (Federal, State, Tribal) | $10,650 |
$13,150 |
| Non-Veteran/Large Business | $15,650 |
$19,150 |
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Includes:
| Platinum Booth Package |
Early Bird |
Advance |
through 3/28/12 at 5pm EST |
3/28/12 5:01pm – 6/20/12 5pm EST |
|
| Veteran | $25,000 |
$30,000 |
| Non-Profit | $25,000 |
$30,000 |
| Government Agency (Federal, State, Tribal) | $25,000 |
$30,000 |
| Non-Veteran/Veteran | $25,000 |
$30,000 |
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BOOTH STAFF AND EXHIBIT HALL PASSES
|
Early Bird |
Advance |
Onsite |
|
through 3/28/12 at 5pm EST |
3/28/12 5:01pm – 6/20/12 5pm EST |
6/21/12 8am – 6/26/12 12pm EST |
|
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Booth Staff (Allows access only to the Expo and no sessions or meal functions outside of the Expo) |
$125 |
$150 |
$175 |
|
Exhibit Hall Day Passes (Allows access only to the Expo and no sessions or meal functions outside of the Expo) |
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1-day Exhibit Hall Pass, Wednesday (Includes Monday continental breakfast and afternoon break) |
$125 |
$150 |
$175 |
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1/2 day Exhibit Hall Pass, Thursday (Does not include breakfast or break) |
$50 |
$75 |
$100 |
|
Full Access Exhibit Hall Pass (Includes Tuesday and Wednesday receptions, Wednesday continental breakfast, afternoon breaks and ½ Thursday access) |
$225 |
$275 |
$300 |
| Booth packages INCLUDE carpet. Exhibitors will be required to choose the carpet color on the show decorator order form. After the cut-off date standard carpet color will be provided. Exhibitors may order carpet, electricity, internet, specialty furniture, etc. for an additional charge through the forms provided in the Exhibitor Services Kit which will become available on April 1, 2012. | |||
BOOTH PERSONNEL OVERVIEW AND REGISTRATION REQUIREMENTS
All packages include at least one conference registration and larger packages include one or more booth staff passes. Please refer to your booth package for the number of included complimentary registrations or booth passes. You may purchase additional conference registrations or guest meal tickets for the applicable rate. All exhibit booth workers are required to be registered attendees (full conference registration or booth staff pass), which can be completed when you reserve your booth space. Conference registrations allow access to all activities and food functions while booth staff passes provide access only to the Expo and do not include access to sessions, breakouts, or meal functions held outside of the Expo Hall. Only companies participating in the Expo are eligible for booth staff passes. Please note that conference and booth passes are non-transferrable.
LOCATION WITHIN CONFERENCE VENUE
The conference will be held at the Cobo Center, Detroit, Michigan. The Expo will be held in Macomb Hall, which is 142,000 square feet in size and will feature up to 500 exhibitors.
EXPO HOURS
| EXPO HOURS | |
| Tuesday, June 26, 2012* Welcome Reception in Expo |
1:15pm – 7:00pm 5:00pm – 7:00pm |
|
Wednesday, June 27, 2012* Continental Breakfast in Expo Functional Community Reception in Expo |
8:00am – 11:30am and 2:00pm - 7:00pm 8:00am – 10:15am 5:00pm – 7:00pm |
| Thursday, June 28, 2012* | 9:15am – 12:00pm |
| * Agenda subject to change. Please check back for updates. | |
| EXHIBITOR MOVE-IN | |
| Monday, June 25, 2012* | 8:00am – 5:00pm |
| Tuesday, June 26, 2012* | 8:00am – 11:30am |
| EXHIBITOR DISMANTLE AND MOVE-OUT | |
| Thursday, June 28, 2012* | 12:00pm – 5:00pm |
| Friday, June 29, 2012* | 8:00am – 4:00pm |
ASSIGNMENT OF SPACE
Exhibitor booth selection is reserved on a first-come, first-served basis. Exhibitors may select from premium space assignments, based on level of booth package and date of application. Show Management reserves the right to modify the floor plan as necessary to preserve a compact and attractive exhibit area.
Exhibits should be constructed and arranged so that they do not obstruct the general view or hide the exhibits of others. Exposed, unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. Inspection of all exhibits will be made during the setup to advise the exhibitor if any deviation from the rules is noted. If the exhibitor is not available, Show Management, with the approval of T3 Expo, will provide the necessary draping and submit charges to the exhibitor.
TERMS AND CONDITIONS OF REGISTRATION
Click here to download the Terms and Conditions.
Please note that the National Veteran Small Business Conference and Expo is managed by Halfaker and Associates, LLC (Halfaker), which is independent of the Department of Veterans Affairs (VA). Halfaker is permitted to charge registration and other fees pursuant to a no-cost contract with the Department of Veterans Affairs, under which Halfaker provides conference planning services with no financial obligation to VA.